Events Privacy Notice
As a global financial services company with millions of customers and clients and almost 85,000 employees worldwide, Barclays routinely handles large volumes of personal data. Recognising that managing privacy risk well is critical to retaining the trust of our customers and employees, and the confidence of our regulators, we take a rigorous approach to managing privacy. Barclays has processes and procedures in place in the various jurisdictions within which it operates to ensure we meet the obligations of all applicable/relevant data privacy laws. We also recognise the importance of working with trusted suppliers and business partners and we ensure all our employees are trained to handle personal data properly.
Barclays Bank UK plc (“BUK”) and its subsidiaries and affiliates (“Barclays”, “we”, “us” or “our”) will treat your information processed in support of your attendance at this event as confidential and will process your data in compliance with all applicable laws, regulations, and rules. For purposes of this Privacy Notice, the term “personal data” includes “personal information” as such term is defined under applicable data protection laws.
Whom do we share your personal data with?
At times it is necessary to share your personal data securely in order to manage an event or provide a service. We share your personal data with:
- Our contracted third parties assisting in the delivery of this event, including cloud-based service providers (“Subcontractors”);
- Partners co-hosting this event with Barclays (“Partner”);
If we are required to share your personal data with Partners, the processing will be subject to the Partners’ privacy policy. Our Subcontractors are contractually bound to use your personal data only for the purpose we have provided it to them, in accordance with our instructions, and to ensure the security and confidentiality of such data transferred to them in accordance with local laws and regulations.
What information do we need?
We may process the following personal data about you in connection with our events:
| Category | Types of Personal Data | Source/s |
|---|---|---|
| Contact data | Name, email address, home address. | You/ Third party |
| Biographical data | Date of birth | You |
| Professional data | Job title, company name, company email address, business phone number, business address. | You / Third party |
| Photographs and videos | Photographs, videos and voice recordings. | Generated by us/ Third Party |
| App data | IP addresses, activity data, device information such as device type, OS version | You/ Generated by us |
| Correspondence data | We will typically keep a record of any correspondence with you. Calls may be recorded and transcripts generated. | You |
Please note that if the event you are attending offers the use of engagement technology, such as event ‘apps’ to guide your interaction through sessions, these are on occasion subject to separate controls and consent to give you the additional control over the data you choose to share with others in the event. If the event you are attending has further engagement options (such as subscriptions to newsletters or consent to receive a call from our relationship management community), these will be clearly signposted with additional consent for your participation.
If you are attending an in-person event, our photographers may take photographs and films at the event. As a result, your voice/image might be recorded (Recording) and displayed by Barclays on selected materials (internal/external emails, intranet, internal SharePoint sites or newsletters). If you don’t want to be photographed or filmed, please let the Barclays organizing committee know prior to or at the entrance of the event, and they will take appropriate steps to ensure the photographers/film crew can easily identify you.
Why do we need it? What do we do with it? And who provides it?
| Processing activity | Information we use | Relevant lawful bases | Source |
|---|---|---|---|
| Organising and managing your participation at our event. This includes: • for the management and administration of our events (including sharing with Subcontractors for purposes such as booking and catering); • for the logistical planning of our events; • for the running of the events e.g. interactive sessions; • corresponding with you; • to improve and develop our events. |
• Contact data • Professional data • Correspondence • App data |
Legitimate interests (to effectively manage and provide services to you and to improve our services), unless consent is required by applicable data protection law. | You/ Third party/ Generated by us |
| Providing technical assistance in order to view or interact with any online service. | • Contact data | Legitimate interest (to assist you with engaging with our online services), unless consent is required by applicable data protection law. | You/ Third party |
| Processing to use in our selected materials (including internal and external emails, intranet, internal SharePoint sites or newsletters). | • Photographs and videos | Legitimate interest (to promote our events and services internally and externally), unless consent is required by applicable data protection law. | You/ Third party/ Generated by us |
| For marketing/ promotional purposes, this includes: • to communicate with you in order to provide you with information about services, products and/or events that may be of interest to you such as via newsletters. • to provide personalised offers and marketing communications. |
• Contact data • Professional data • Preference data |
Legitimate interest (informing you about your events), unless consent is required by applicable data protection law. | You/ Third party |
| For analytics purposes, this includes: • to analyse how you interact with our website/app to understand how users interact with our services. |
• Contact data • Professional data • Correspondence • App data |
Legitimate interest (informing you about your events), unless consent is required by applicable data protection law. | You/ Third party |
| For legal and regulatory purposes, this includes: • in order to comply with and in order to assess compliance with applicable laws, rules and regulations, and internal policies and procedures, including anti-money laundering, compliance and risk screening; • to prevent and detect fraud and/or other criminal activity or misconduct; and/or • establishment and handling of legal claims. |
• Contact data • Biographical data • Professional data • Correspondence |
Legal obligations, where the processing activity is required by law or regulation. In all other cases, legitimate interests (to comply with our obligations and exercise our legal rights). |
You/ Third party |
Please note that we may also collect, store and use the following more sensitive types of personal data:
- Information about your race or ethnicity, religious beliefs which we collect from you or from the party signing you up for the event This may be processed for the purposes of accessibility requirements, dietary requirements or any information revealed at the event, for instance in a Q&A session.
- Information about your sexual orientation, political opinions and trade union membership which we collect from you or from the party signing you up for the event. This may be processed in connection with any information revealed at the event, for instance in a Q&A session.
- Information about your health, including any medical condition which we collect from you or from the party signing you up for the event. This may be processed for the purposes of accessibility requirements, dietary requirements or any health information revealed at the event, for instance in a Q&A session.
Where we do process the above sensitive types of personal data, the lawful basis we rely on is your consent. For instance, if the above sensitive personal data is included in any photographs or videos, we will seek your consent before we use this.
International transfers
Please note that our online platforms deliver our virtual events globally to our customers and stakeholders – personal data collected from registering for these events is predominantly processed by our events teams based in the UK, the US, or within the APAC region; however, for the purposes of administration, IT platform provision and general maintenance, this information may be located on servers both within the wider European Union and/or transferred to our United States or APAC region-based technology Subcontractors under a contracted service provision for the delivery of this event. Where we transfer personal data to a third party located in a different jurisdiction, we will ensure that appropriate measures are in place to ensure an adequate level of protection for your personal data, such as by including appropriate clauses in our agreements with third parties in accordance with the applicable data protection legislation. These clauses include the relevant module of the EU Standard Contractual Clauses and the UK Addendum (“SCCs”). Where we need to transfer your personal data outside of your jurisdiction, we also take any other steps required to comply with applicable laws.
Your personal data will also be accessible in whole or in part by our wider events and service provision teams in our international offices, subject to local laws and regulations. We will ensure that any international transfers to Barclays’ affiliates are made subject to appropriate safeguards as required by applicable data protection legislation, including the SCCs.
You can request further information about our international transfers and the contractual safeguards we implement using the contact details below.
How long will we keep it?
Personal data will not be kept for longer than necessary to achieve the purposes for which it was collected or will be deleted when you withdraw your consent (where applicable) provided we are not legally required or otherwise permitted to retain such data. For example, Barclays is required under UK tax law to keep your basic personal data (name, company details and contact information) for a minimum of 6 years after which time it will be destroyed.
Any additional information provided by you specifically for attending this event, such as your home address or information used to access our virtual presentation platforms will be destroyed within 18 months after the event has completed. Retention periods by Partners may be different from Barclays and will be outlined in their respective privacy notices related to the individual event.
Data that is shared with our courier services for the delivery of items for coordinated online events will be kept in line with the individual courier company retention schedules, which are different from Barclays. Further privacy information will be contained within the respective privacy notice contained within the courier firms’ documentation.
What else would we like to do with your data?
Your data is processed under this notice for your attendance at one of events. This notice is separate from any other data processing activity you have with Barclays including general marketing of our goods and services and/or any Partners participating in this event.
To find out how we process your personal data for other purposes, information about your rights or if you have any concerns about how we process your personal data, please refer to the Barclays privacy and data management site at www.barclays.co.uk/important-information/control-your-data/
Contact us
If you have any questions about this statement, our privacy practices or your data protection rights, please contact us (including data protection officers, where relevant) at www.barclays.co.uk/important-information/control-your-data/
Please note that you have a right to lodge with the relevant supervisory authority. If you are UK resident, this will be the Information Commissioner’s Office.
Barclays will never sell your personal data to third parties; we want you to be confident that the data you share with us for specific reasons stays that way.
Events Privacy Notice:
BUK - November 2025